Position: Office Manager (GEO office/UMass Amherst campus)
Hours of work: Full-Time
Job Duties include but are not limited to:
- Manage membership database (input form and send on to UMass office)
- Various clerical duties (word processing, copying, faxing, filing)
- Answering & redirecting phone calls
- Checking email, mail, voicemail and answering or redirecting as necessary.
- Keeping track of staff schedules
- Assist in preparing mailings (including bi-yearly Hudson report)
- Design & edit printed materials (letters, postcards, pins, t-shirts, flyers, leaflets, and other materials)
- Prepare materials for Assembly & Committee meetings (Prepare agenda, file minutes, send reminders)
- Maintain website
- Order & maintain supplies for the office and equipment (also scheduling equipment maintenance)
- Maintain methods of communication with membership and individualized groups (Stewards, Committees, Assembly…)
- Prepare orientation packets for new members
- Maintain membership card & discount program for members (in coordination with 2322 office manager)
- Work in close communications with 2322 office to share information & monitor situations
- Compare UMass dues report with database to verify payments
- Physically organize files, supplies and various work materials
- Maintain grievance database (in development)
- Taking minutes at staff meetings
- Check mail & messages for out of office staff and forward appropriately
- Maintaining communications with Local office, including attending staff meetings, forwarding weekly vouchers, etc.
- Additional duties as required
Qualifications
- Pleasant phone manner
- Ability to take accurate messages/notes
- Strong written and verbal communication skills
- Knowledge of database management
- Knowledge of Microsoft office programs
- Strong organizational skills
- Knowledge of or willingness to learn about unions & UAW
- Ability to effectively assist people in crisis
- Ability to multitask in a stressful environment
- Ability to respect member confidentiality
Pay and Benefits
- Salary/$20 an hour
- Paid Vacations & holidays
- Paid lunch breaks
- Health & Dental Coverage
Send resumes and letter of interest by May 8 to Scott LaRochelle at:
UAW Local 2322, 4 Open Square Way, #406, Holyoke, MA 01040
Fax: 413.534.7611 or E-Mail: scott@uaw2322.org
